Category: Wedding Vendors

Guest Post: FREE Wedding Planning Tool ALLSEATED Makes Seating Charts a Breeze!

Thank you to Carla for allowing us to take over Details Made Simple blog today, giving us the opportunity to introduce you to AllSeated!


AllSeated’s online planning tools are all about simplifying your life while limiting the stress that is so often associated with planning your special day.

Yes, you read that correctly – we simplify your life and limit stress (much like your DMS Coordinators)! Contrary to popular belief, wedding planning does not need to be stressful! Using our easy-to-use tools (which are FREE!) can really help you to organize all of your wedding details in one place while saving you time — giving you more time to spend on enjoying this special time in your life.

 So what exactly is AllSeated?

AllSeated is a free online event planning tool helping brides easily plan their special day. With everything stored in one place and updated in real-time with access from anywhere, there’s no longer a need for PDF files or hand-writing your wedding planning details!

What AllSeated helps you to do:

  • Instantly build wedding floorplans
  • Arrange seating charts
  • View floorplans with seating arrangements in 3D < – so cool!
  • Manage guest lists
  • Collaborate with your wedding vendors and entourage
  • Track RSVP’s
  • Build event timelines
  • Store meal types and keep notes
  • Print reports

Since AllSeated is a collaborative tool, you will have the ability to invite the important people into your AllSeated account to not only assist you but keep everyone on the same page. Also, did you know that the fabulous ladies at Details Made Simple are fully trained on the platform? They can help walk you through anytime you need!

 **The DMS gals at the office being trained by Rebecca and Dina**

Displaying D00D8CA3125B44B98D4C0A6305FA1722.jpgDisplaying D00D8CA3125B44B98D4C0A6305FA1722.jpgNeed your best friend’s help with your seating charts? Invite her in!

Want your caterer’s opinion of your floorplan layout? Invite him in!

 

Need to send your guest list to the calligrapher for your invitations and escort cards? Not a problem, generate a report of your guest list directly from your AllSeated account (in either PDF or Excel format) which can then be sent to your calligrapher.

We recently released our 1st version of the AllSeated “Day-Of App”, available for iPad and Android tablets!

The AllSeated Day-Of App is an extension of AllSeated built specifically for the day of your wedding. The Day-Of App offers a full check-In system, the ability to view the floor plan setups in both 2D and 3D, while also giving you access to the guest list and seating arrangements with table breakdown. If there is a guest that can’t find their seats, no problem your Wedding Day Coordinator can easily look up their seating arrangements on the app!

Top Features:

  • Check-In System: Allows you to check in guests as they arrive
  • Realtime collaboration on the Check-In
  • Overview of the Check-In status
  • View the layout both in 2D and 3D view
  • Reports: Guest list and seating arrangements

 See what Brides Tiffany &  Hannah are saying about AllSeated!

 

Learn more by visiting the AllSeated website where you can also create your free account. Please be sure to follow us on social media too! We are always sharing the latest and greatest wedding trends and articles!~

AllSeated on Facebook

AllSeated on Twitter

AllSeated on Pinterest

AllSeated on Instagram


 

Guest Post: Two of a Kind Rentals

Two of a Kind Rentals | Details Made Simple

We had the pleasure of working with the awesome gals at Two of a Kind Rentals and we just had to get them to do a guest blog post on DMS.com. They have the most beautiful collection of modern furniture rentals that are sure to make your big day look ah-mazing, so here is goes!

 Oh, and don’t miss the special offer at the end. 😉

Two of a Kind Rentals | Details Made Simple

Our story:

Two of a Kind Rentals is a modern and thoughtfully curated collection of furniture that’s based right here in Long Island City. We’re trusted by brands like Google, The Food Network and Team USA Olympics for events that matter most to them.

We’re experienced in the tech, fashion and marketing spaces, providing furniture for events like conferences, team training events, marketing events, trade shows, holiday parties and of course…weddings! 

The company was originally launched a few years back in order to solve a problem we couldn’t help but notice in the industry. We knew that rentals such as light-up bars and vintage furniture were really common, but modern pieces were surprisingly hard to come by.

Our rental shop includes a wide variety of modern elements that translate well across many types of events. Some of our favorite items are the industrial metal pipe wooden tables, tufted seating collections, rawhide rugs, mid-century modern seating collections, and pub tables and chairs.

Two of a Kind Rentals | Details Made Simple

One suggestion for clients:

We often get asked by clients, “What’s the easiest way to elevate an event without spending a fortune?”

One way to easily elevate an event without spending a fortune is to create meaningful assortments of furniture for guests to lounge during the event. These could be made from one or two sofas, side chairs or ottomans, a printed rug and a handful of intricate side tables. Easy add-ons to the standard seating area are shelving units with small decor, potted plants or terrariums.

Two of a Kind Rentals | Details Made Simple

A gift for you:

Since we’re big fans of Details Made Simple we’re offering their clients a 20% vendor discount off of the rental collection (mention this post). Check out the collection at www.twoofakindnyc.com! We also have table table top decor rentals and ceremony structures and Chuppahs!

Two of a Kind Rentals | Details Made Simple

Details Made Simple x Paperless Post – Why We Love Paperless Post!

Here at Details Made Simple you know we like to streamline the process of just about everything! Whether it is the best way to organize the guest list for escort cards, a more efficient plan for the transportation logistics for an upcoming wedding or the easiest way to get a large bridal party to the next location of the day. We are always trying to figure out the best and most efficient way to do all things wedding.

Paperless_Post_logoThis is why we love Paperless Post so much, they take the “dreadful” out of the invitation process and make it easy and fun again. You can do Save the Dates, Formal Wedding Invitations, announcements all the way down to Thank You cards, all online! Now, you may be thinking “Does sending out an Evite make our wedding day seem any less formal? I don’t think so, in fact I think it shows that you are thinking economically and rather save on paper, stamps and time.

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With Paperless Post you can browes thousands of designs by great designers like Kate Spade New YorkOscar de la Renta, Sugar Paper, Vera Wang and much more. Customize each design to your liking with your perfect wedding color, personal style and photos. Not only can you browse the designs from your phone on the Paperless Post App, but (this is where the inner geek in me comes out) you can also manage your RSVPs, update guest statuses, and communicate with your recipients through private messages and public comments…ALL FROM YOUR MOBILE! Love that!

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For some of you that still rather go the traditional paper route, Paperless Post has lots of their online designs available in paper versions as well. So it’s a win-win! Check out their 2015 Collection and other wedding invites and get your creative juices flowing to create the most fabulous wedding invitation your guests will ever see!

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XOXO,

Carla

The Role of the Venue Manager, the Maitre’D, and a Wedding Day Coordinator

 

DOC

As a Wedding Day Coordinator we get asked all the time: What is the difference between a Venue Manager, a Maitre’D and a DOC? My venue comes with a Maitre’D, do I really need a Wedding Day Coordinator?

While each one can play an important role in the overall success of an event, sometimes it can be confusing to understand what function each person is responsible for, so here’s the skinny of who does what! 

 

The Venue Manager
 

The Venue Manager or Sales Manager is typically the person that gave you the tour of the venue initially, reviewed the contractual details, and sold you the package for your big day. The manager usually supervises the many departments and staff that play a part in making an event successful at the venue. Usually once the contract is signed, your wedding details get handed over to the Maitre D’ who will be there day of.

 

The Maitre D’
 

The Maitre D’ who is sometimes referred to as the Captain or even the on-site Event Coordinator (can be super misleading), is the person who manages their team to make sure all goes well on the catering side of the wedding. In essence he or she is the headwaiter who directs communication between the kitchen and the reception space allowing for a great dining experience. The Maitre d’ assigns the table orders and meal delivery to the wait staff, keeps the chef on time, and manages the meal flow though out the night.  This is the person who will manage and answer any meal related issues or questions for the guest; as well as ensure that the guest of honors are well fed. The Day of Coordinator works directly with the Matire d’ to ensure proper timing of the day events to keep the schedule on time and stress-free  (with the Maitre d’ directing the venue staff and the Day of Coordinator directing the wedding or event vendors).  

A lot of time the venue will say that the Maitre d’ can handle a lot of the tasks that a Day of Coordinator would normal take care of, however this is outside of the scope of their role and they will always take care of the venue responsibilities first.

Sometimes, the venue also comes with a Bridal Attendant. This person exclusively handles the needs of the couple, sweetheart table and the family or bridal party tables.  The Bridal Attendant ensures the VIPs are well taken care of and have lots to eat and drink throughout the night. Sometimes they may be in charge of setting up the escort cards and basic wedding items as well. Both the Maitre’ D and Bridal Attendant are usually assigned to a wedding the week of the event, and don’t meet the couple for the first time till the day of.

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The Wedding Day Coordinator (DOC)
 

A Wedding Day Coordinator is hired to work the day of the wedding and guide you through the planning process prior to the big day. The nice thing about DOC’s is that they work for the couple, not the venue. They are responsible for everything on the day of giving you the Peace of Mind that you need so you can ultimately enjoy your day. The DOC is person who keeps the wedding as stress-free as possible ensuring that all emergencies or mishaps are taken care of so the day is seamlessly brought together. The DOC is the person who ensures that the VIP wishes are carried out and oversees everything from the ceremony to the reception, directs the vendors, answer the guests’ questions, and makes sure that all your concerns are tended to.

Some of our responsibilities as a Wedding Day Coordinator are, but are not limited to: setting up and styling the venue, setting up your place cards and gift table, adding any extra decor elements that you planned all the way to making sure everything is ready for the ceremony. Some other responsibilities include making sure all the vendors are onsite on time, prepared and fully briefed of any important wedding day details, directing guests to their seats, distributing the bridal flowers to the bridal party and family, lining everyone up for the ceremony processional, giving your musicians queues, wrangling up family and friends for photos, bustling the bride’s gown, facilitating the formalities of the event, packing up all of your decorations and gifts at the end of the night and making sure all guests safely leave for the after party. We do this all while making sure the day is going according to plan and taking care of any issues without bothering the bride and groom. We become the point person on the wedding day for vendors and other staff. and hand out final payments and tip envelopes as well.

The biggest myth about a Wedding Day Coordinator is that “you don’t need one”. This is simply not true and can actually be the best investment you make for your wedding. Many couples don’t realize how many large and small details come together to make a wedding day a complete success. A wedding coordinator is there to ensure that all is well!

Hopefully this post  was helpful in explaining the difference between the roles of a Venue Manager, the Maitre’D, and a Wedding Day Coordinator, and why having just a venue coordinator is not enough. The wedding coordinator is a vital role when it comes to your wedding day and provides many benefits beyond just the day of.

 XOXO ~ Carla